Resource management

Blog

22 February 2023

Project resources are tangible and intangible means that work to solve problems. The organization calculates the material, human, technical potential before starting work.

There are management tools for each type of resource. With their help, these resources are controlled and corrected. The end result of the project depends on how correctly the control system is chosen.

The resource management process consists of three stages: planning, control and reconciliation, debriefing and reporting. A budget, which outlines the necessary resources, costs, risks and compensation methods, is made before the start of the project. The document helps answer the following questions:

What does the company already have to implement the project (money, software, equipment, facilities, people)?
What resources and expertise should be mobilized, what should be procured, and who can help?
What result will the company achieve at each stage of the project, what will it get as a result?

A financial budget is a document that provides for operating, management and contingency costs. The activity is calculated based on the plan, and the profitability of the entire project is determined at the planning stage. In the implementation process, you need to check the indicators with the budget in order to avoid overspending.

A company may engage an independent expert to draw up a budget and develop a control system. The specialist will develop not only a financial document. It will help build a system of planning, control and reporting that will continue to work independently. That is, the company will have employees trained in new functions and able to implement techniques in new projects.

After cooperation with a consulting company, the organization receives a document that lists all components of the project budget in accordance with the standards:

1. Summary, which contains a general description.
2. Goals and objectives, provisions.
3. Description of the product, its uniqueness in the market, implementation technologies, competitiveness calculation, quality assurance mechanisms.
4. Analysis of the trade niche of the product, buyers, competitors, potential for development.
5. A marketing plan that takes into account pricing, sales methods, trading platforms, branding, quantitative indicators of product sales.
6. Production plan with a description of materials, equipment, software, subcontractors.
7. The system of interaction between employees at all levels.
8. Sources and funds that will be required.
9. Projected sales volumes and profits, possible risks, expenses, incomes.
10. Financial plan with an analysis of the movement of funds at each stage of the project.
11. Conclusion on the effectiveness and potential of the project.

A detailed plan makes it possible to look at the project "from above", which means to see deviations and make timely management decisions on time. During the drafting, it will become obvious how to distribute the roles, what are the requirements that the employee must meet, how much resources are needed for this. It is necessary to think over a system for informing about plans, schedules and deadlines so that everyone in the team feels part of the project.

The resource management process can be automated. There are programs that accumulate and systematize information from different departments within the organization, and also maintain communication between departments. An independent specialist will select and set up the process, train the staff so that the system continues to work on its own.

People in an organization, like material resources, need to be managed. Management includes the selection, motivation and development of company employees. The project requires not just professionals, but people who are in harmonious relationships, and communication and accountability are established. In addition, all relationships between the employee and the company must be formally recorded in accordance with the law. If duties and responsibilities are defined for each position, and there is also a reward system, the employee performs his functions effectively and is ready to provide reports.

A consulting agency expert diagnoses management resources to determine the organization's needs and how effectively they are being used. After the diagnosis, the HR specialist develops optimization tools, as well as a system for assessing personnel and their involvement in the work. As a result, the organization gets a developed improved system of motivation and people management.

The introduction of tools and methods of resource management optimizes the process of project implementation, automates reporting, improves communications and increases the overall efficiency of the team's work on the result.